Record, Convert and Upload Your Voicemail
Updated: April 11, 2024
Accessing Call and Voicemail Settings
- Navigate to Settings in the menu pane.
- This automatically opens your Business Profile.
- Scroll down to the lower right section and locate Call and Voicemail Settings.
Prepare Your Voice Message
- On your cell phone, open the voice memo app (on iPhone) or voice recorder app (on Android).
- Record a voice message, such as: "Hello, this is [Your Name] with [Company Name]. I'm sorry I missed your call. Please call me back. Your call is very important to me. Thank you and have a great day."
- Email the voice memo to yourself.
Download and Convert the Voice Message
- Access your email and download the voice memo to your computer.
- Open the downloaded file and note its format (usually MP4).
- To ensure compatibility, use an online conversion tool like convertio.co.
- Visit the website and choose your file.
- Select the MP3 format.
- Click on "Convert" and wait for the conversion process to complete.
- Once finished, click the "Download" button to save the converted MP3 file to your computer.
Upload the Voicemail
- Return to Business Profile settings in your Vintory account.
- Click on Upload mp3/wav File in the voicemail settings section.
- Locate the MP3 recording file you converted.
- Select the file and click "Open."
- The voicemail recording will appear in the platform, indicated by a play button.
Save Your Call Settings
- After uploading the voicemail, click Save Call Settings to finalize the setup.
Note: Usage of Voicemail Feature
- Only use the voicemail feature for owners you are currently communicating with.
- Be aware of the national "Do Not Call" list to avoid dropping voicemails to restricted numbers.
- Remember that unauthorized voicemail drops can result in a $10,000 fine.
- Ensure that the individuals you send voicemails to have opted into communication with you.